Transaction Coordination
The Transaction Coordinator’s main responsibility is to assist the agent throughout escrow and compile a complete digital file history to include but not limited to executed disclosures, documents, and reports.
While each transaction is a case-by-case basis and varies greatly from one another, the fundamental transaction coordination tasks are as follows: Open escrow and ensure all contract documents are signed/initialed and completed properly. Order any needed reports such as the preliminary title, zone disclosure report, city inspection etc. Coordinate the receipt and execution of all disclosures. Compile a digital file in our transaction management system (Transaction Point) complete with all transaction specific information such as contract acceptance date, close date sales price, contact information, tasks list of all activities to complete and corresponding documentation. Also, upload all documents with notation as to what is needed and correspondence until close of escrow.
Your transaction coordinator will also follow up with agents on inspection contingency removals and if desired send contingency removals, notices to perform as well assist in drawing up documents (repair requests, amendments, disclosures etc.) and sending them to all needed parties.
Once your coordinator has completed the file and escrow has closed, within the week, they will burn a closed CD disk for both the agent and the client’s records. If preferred they will mail the CD to the client direct.
The transaction coordinator is also available to assist agents with their paperless transaction to include training and coordination with Winforms and Docusign, as well as Transaction Point training, as all agents have direct access to Transaction Point to obtain uploaded documents and file updates. They also help advise agents on how to organize and utilize a paperless file.
Your coordinator is also available to assist with any administrative needs in general.
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Heather & Learka, Teles Properties
424-202-3208
heatherandlearka@telesproperties.com
